Sci-Fi · Product

CRM panels

Not a box that forces you to bend your process, but a panel built around it — assembled from blocks already running for our clients.

From proven blocksShaped to your processThe data stays yours

Two monitors showing dashboard panels in a dark office

Why an off-the-shelf CRM does not stick

Either the process bends to the system, or nobody opens the system

Boxed systems are written for an average business. Yours works differently — and then the choice is to reshape the company around someone else’s logic, or slide back into spreadsheets and chats.

Foreign logic

Half the fields are not about you

People fill in what they do not need and cannot find what they do. Within a month the system lives one life and the work another.

Changes

Every tweak is an invoice and months

Changing one approval step in someone else’s platform costs more than building that step from scratch. Development stops.

Spreadsheets

Excel comes back on its own

Whatever is awkward in the system migrates into a spreadsheet and a chat. Six months later the real records are there again.

Data

The database is not yours

Clients, orders and history sit in a third-party service. The fee grows, and the “just in case” export turns out incomplete.

How we do it

Assembled from what exists, with only the differences written

Order tracking, approvals, documents, roles and notifications are things we have already built and keep in production. For a new client the rules change, not the foundation — which is why it takes weeks.

Analysis

We look at how the process runs today: who creates, who approves, where it stumbles and which documents come out at the end.

Blocks

We pick the ready parts — orders, catalogue, clients, approvals, documents, reports — and strip out what you do not need.

Rules

We configure what is unique: approval routes, statuses, permissions and printable forms for your paperwork.

Launch

The panel goes live on one process with real data. The team works inside it from the first week.

Growth

Neighbouring processes follow: integrations, analytics, mobile access — as the need appears.

Weeksto a working panel instead of months of boxed roll-out

Your processthe system fits the current work, not the other way round

Your datathe database on your server, with no fee to access it

One entrythe panel plugs into the perimeter of your systems

What we assemble from

Blocks that already run for clients

An open plan office in the evening with employees working in warm light

Orders

A request with statuses

Creating an order, its lines, deadlines and owners. The status changes by rules, not by an agreement in a chat.

Approvals

A route through responsible people

An order or request travels a chain of confirmations — down to each line being approved by its own department.

Clients

Deals and history

Contacts, enquiries, repeat visits and what the client ordered before — instead of a manager’s notebook.

Documents

Printable forms

Invoices, work orders and summaries are generated from the order data: no retyping numbers into a template.

Alerts

A message instead of a reminder

A new order, a change, an overdue item — the alert reaches the responsible person in your work messenger.

Permissions

Roles and visibility scopes

A manager sees their own, a site head their site, the owner everything. The limits are enforced on the server.

What is already built

The same foundation across different industries

Below are panels we built and took into real operation. Clients are named by industry: specific names only with their agreement.

Industry	What hurt	What we assembled	Result
Catering	Orders in chats, documents by hand	An order panel with per-station approval and auto-generated documents	Running
Services and salons	Booking only by phone	Online booking with specialist schedules and reminders	Running
Partner network	Partners outside the system	A partner portal: requests, statuses, settlements	Running
Retail and food	Catering orders through a manager	A storefront with a basket, payment and hand-off into production	Running

Repeatability

One foundation, different rules

Order, approval, document and notification work the same way in any industry. What differs is what gets approved and by which rules.

Speed

We do not start from scratch

Ready blocks save more than money — they save risk, because they have already survived real operation elsewhere.

Growth

The panel grows with the business

A new process is added as another section, not as a second system standing next to the first.

Where to start

The three starting points people usually pick

A panel does not have to cover everything at once. Most start with the single process that gets in the way the most.

In production

Operations and orders

For companies with a complex internal process: an order passes through several departments and produces documents.

An order with lines, deadlines and owners
Approval by station, department or stage
Automatic printable forms and summaries
Alerts to the responsible person on every change

In production

Clients and sales

For companies losing enquiries: requests from every channel, client history and a pipeline you can read.

Requests from the site, messengers and managers
History of enquiries and repeat purchases
Tasks and reminders on a deal
Reporting by channel and by manager

Made to order

Your own process

If your process resembles none of the usual ones — that is normal. We have done exactly that and assemble a panel around it.

A portal for partners, contractors or franchisees
Internal requests and approvals between departments
Data exchange with accounting and the warehouse
Mobile access for people who do not work at a desk

Terms

The system stays yours

A panel that runs your operations should not depend on somebody else’s pricing policy. So what we hand over is a working system, not access to a service.

Data

The database is yours

Clients, orders and history are stored on your server. Exporting is not “per plan” — it is any time and in full.

Evolution

Changes without waiting for a vendor

Rules and forms change to fit your process rather than another platform’s roadmap.

Access

Roles instead of a shared login

Everyone has their own account and scope — a departing employee loses access at once, not after the shared password is changed.

Hosting

Your server or ours

Deployed inside your infrastructure or on a dedicated server, according to your data retention policy.

Next step

Show us one process and we will build the panel for it

No written specification needed. It is enough to show how the work runs today — in spreadsheets, chats and on paper. The first version grows out of that.

Step 1

Analysis

We study the current process and find where it loses time and data.

Step 2

First panel

We assemble it from ready blocks and launch on real orders.

Step 3

Growth

We add neighbouring processes, integrations and mobile access.

sci-fi.az info@sci-fi.az +994 55 222 88 25

Sci-Fi · Systems built to order · Baku